We built multiple integrations between services. Below are the key ones.

1. Automating internal processes in HiBob

Problem: Not all tasks can be solved with HiBob’s built-in tools. According to the business logic, changing one employee field should trigger updates in several other fields based on specific rules.

Solution: We generalized this logic and implemented a set of processes that map fields according to the client’s rules. We also built a process that checks employee data consistency and sends notifications if certain data fields are missing or incorrectly filled. The client’s holding company includes four companies, each using its own instance of HiBob as the main HRIS — and our processes work with all four instances simultaneously.

Result: Within six months, our system automatically updated more than 70,000 fields, significantly simplifying and automating HR operations.

2. Coordinated travel management with Navan

Problem: Employees book flights and hotels through Navan. After booking, they must manually enter the travel information into HiBob, because it’s the main HRIS. If a trip is canceled, they must also remove it from HiBob. Employees often forget to do this. Navan does not provide an out-of-the-box integration with HiBob for managing business trips.

Solution: We developed an integration that automatically manages employee trips in HiBob based on bookings created in Navan. The system attaches booking documents (flight, hotel, etc.) and notifies responsible staff via email if trips overlap.

Result: Employees no longer need to manually synchronize travel data between the two systems, eliminating human error in the process.

3. User provisioning: HiBob → Navex One

Problem: Navex One is a system used by employees, but it does not have a built-in integration with HiBob for managing user accounts. HR staff had to manually create accounts for new employees, delete accounts for employees who left the company, etc.

Solution: We built an integration that keeps Navex One accounts synchronized with HiBob: creating accounts, deleting accounts, updating accounts automatically.

Result: Access management in Navex One now happens automatically and always stays consistent with HRIS data.

4. User provisioning: HiBob → Expensify

Problem: Expensify manages employee expenses. Similar to Navex One, the system lacks built-in integration with HiBob. However, account management is more complex: each employee has an approval chain for expenses, creating a large relationship graph that is extremely difficult to maintain manually.

Solution: We implemented a set of processes that maintain this graph automatically, creating necessary relationships and recursively removing them when needed.

5. Advanced reporting: Power BI. SharePoint

Problem: HR specialists needed aggregated data about employees from multiple systems. HiBob cannot generate such cross-system reports, so HR teams had to compile large reports manually, which took significant time.

Solution: We implemented a reporting system that generates various employee reports automatically. Some reports collect employee travel data and send it to Power BI for further automation and analytics. Other reports aggregate employee data from multiple systems (for example, HiBob and Expensify) and store it in SharePoint for HR review.

Result: HR teams now receive the required reports automatically and can react promptly to changes in key metrics.